Agenda

ITEMS SUBMITTED FOR APPROVAL

1.

Approval of staff recommendation to award RFP No. 09/10-16, Dispatch Console Furniture, to the number one ranked company 911 Direct. This RFP provides dispatch furniture to the following locations: Clay County Sheriff’s Office, Clay County Emergency Operation Center, Orange Park Police Department and Green Cove Springs Police Department. Further approval for staff to have the ability to negotiate additional components at the identified prices of the proposed equipment is recommended. Staff’s evaluations of the submittals are attached hereto for consideration. Proposals with equipment and prices are available for review in the Purchasing Department.
Funding Source: 305-6009-562000
(K. Thomas)

Attachments

0910-16FC031510-Memo with Corrected Funding Source

0910-16FC031510

console furn specs

2.

Approval to post notice of intent and to award Bid #09/10-12, Constitution Drive Cross Drain Addition, to Jeff’s Excavating, Inc. as the lowest responsive and responsible bidder in the amount of $44,350.00. Approval will be effective after 72-hour bid protest period has expired, assuming no protests are received. Submittals are available for review in the Purchasing Department.
Funding Source: 101-3701-546100
(K. Thomas)

Attachments

0910-12FC031510

3.

Approval of Fee Agreement with Pappas Metcalf Jenks & Miller, P.A., for representation in the matter of Florida Adjutant General and Florida Department of Military Affairs v. State of Florida, Department of Community Affairs and Clay County, Florida; DOAH Case No. 10-000912GM (Camp Blanding).
Funding Source: 001-0301-531200
(M. Scruby)

Attachments

Pappas Metcalf Fee Agmt.

4.

Approval to modify bid award for Bid #09/10-1, EMS Medical Supplies, due to incorrect packaging/prices reflected in bid proposals and in cases where vendors can no longer supply certain items. Changes are as reflected within attachment. Approval will be effective after 72-hour bid protest period has expired, assuming no protests are received.
Funding Source: 001-2101-552000
(K. Thomas)

Attachments

0910-1FC031510Revision

5.

Approval to post notice of intent and to partially award Bid #09/10-13, Tree Removal, to the most responsive and responsible bidders as such:

Stewarts Tree Service for Mango Drive, Bel Med Ditch, Havenwood Ditch and Hudson Place-Right of Way locations.
BAMACO, Inc. for the Brannan Oaks Drive and Broken Arrow Ditch locations.

Other locations are still under review and recommendations will be made at a later date. Approval will be effective after 72-hour bid protest period has expired, assuming no protests are received. Submittals are available for review in the Purchasing Department.
Funding Source: 101-3701-531000
(K. Thomas)

Attachments

0910-13FC031510

6.

Approval of Suncom Network Service Agreement with the State of Florida, Department of Management Services, Division of Telecommunications, to purchase discounted data/voice services through the State Contract.
Funding Source: 001-0107-541100
(B. Johns)

Attachments

Suncom Agreement

7.

Approval to post notice of intent and to award Bid #09/10-15, Ditch Clearing and Other Related Services, to the most responsive and responsible bidders; Thunderhole, Inc. as the Primary Vendor and McLane Excavating, Inc. as the Secondary Vendor. Approval will be effective after 72-hour bid protest period has expired, assuming no protests are received. Submittals are available for review in the Purchasing Department.
Funding Source: 101-3701-546100
(D. Fish)

Attachments

0910-15FC031510

8.

Approval to post notice of intent and to award Bid #09/10-14, Pond Cleaning and Maintenance, to the most responsive and responsible bidders; Thunderhole, Inc. as the Primary Vendor and McLane Excavating, Inc. as the Seconday Vendor. Approval will be effective after 72-hour bid protest period has expired, assuming no protests are received. Submittals are available for review in the Purchasing Department.
Funding Source: 101-3701-546100
(D. Fish)

Attachments

0910-14FC031510

9.

Approval of Budget Amendment #10-115 and Resolution in the amount of $5,000.00 to record unanticipated revenue from the United States Marshals Service. The Clay County Sheriff's Office will use the funds for Crime Watch publications that will be distributed at the 2010 Clay County Agricultural Fair and in the local newspaper.
Funding Source: 102-102-355100
(K. Zebraski)

Attachments

Budget Amendment #10-115 and Resolution

ITEMS SUBMITTED FOR DISCUSSION

10.

Discussion of Fair Tax by Mr. George Roberts.
(F. Behring)

Attachments

Fair Tax

ITEMS NOT ON AGENDA

11.

Public Comment from Stanley Pfenning.

Download PDF Packet Print Agenda Return

Budget / Finance Committee Agenda
March 15, 2010; 2:00 p.m.


ITEMS SUBMITTED FOR APPROVAL

	1.	Approval of staff recommendation to award RFP No. 09/10-16, Dispatch Console Furniture, to the number one ranked company 911 Direct. This RFP provides dispatch furniture to the following locations: Clay County Sheriff’s Office, Clay County Emergency Operation Center, Orange Park Police Department and Green Cove Springs Police Department. Further approval for staff to have the ability to negotiate additional components at the identified prices of the proposed equipment is recommended. Staff’s evaluations of the submittals are attached hereto for consideration. Proposals with equipment and prices are available for review in the Purchasing Department. Funding Source: 305-6009-562000 (K. Thomas)
Attachments
	0910-16FC031510-Memo with Corrected Funding Source
	0910-16FC031510
	console furn specs

	2.	Approval to post notice of intent and to award Bid #09/10-12, Constitution Drive Cross Drain Addition, to Jeff’s Excavating, Inc. as the lowest responsive and responsible bidder in the amount of $44,350.00. Approval will be effective after 72-hour bid protest period has expired, assuming no protests are received. Submittals are available for review in the Purchasing Department. Funding Source: 101-3701-546100 (K. Thomas)
Attachments
	0910-12FC031510

	3.	Approval of Fee Agreement with Pappas Metcalf Jenks & Miller, P.A., for representation in the matter of Florida Adjutant General and Florida Department of Military Affairs v. State of Florida, Department of Community Affairs and Clay County, Florida; DOAH Case No. 10-000912GM (Camp Blanding). Funding Source: 001-0301-531200 (M. Scruby)
Attachments
	Pappas Metcalf Fee Agmt.

	4.	Approval to modify bid award for Bid #09/10-1, EMS Medical Supplies, due to incorrect packaging/prices reflected in bid proposals and in cases where vendors can no longer supply certain items. Changes are as reflected within attachment. Approval will be effective after 72-hour bid protest period has expired, assuming no protests are received. Funding Source: 001-2101-552000 (K. Thomas)
Attachments
	0910-1FC031510Revision

	5.	Approval to post notice of intent and to partially award Bid #09/10-13, Tree Removal, to the most responsive and responsible bidders as such: Stewarts Tree Service for Mango Drive, Bel Med Ditch, Havenwood Ditch and Hudson Place-Right of Way locations. BAMACO, Inc. for the Brannan Oaks Drive and Broken Arrow Ditch locations. Other locations are still under review and recommendations will be made at a later date. Approval will be effective after 72-hour bid protest period has expired, assuming no protests are received. Submittals are available for review in the Purchasing Department. Funding Source: 101-3701-531000 (K. Thomas)
Attachments
	0910-13FC031510

	6.	Approval of Suncom Network Service Agreement with the State of Florida, Department of Management Services, Division of Telecommunications, to purchase discounted data/voice services through the State Contract. Funding Source: 001-0107-541100 (B. Johns)
Attachments
	Suncom Agreement

	7.	Approval to post notice of intent and to award Bid #09/10-15, Ditch Clearing and Other Related Services, to the most responsive and responsible bidders; Thunderhole, Inc. as the Primary Vendor and McLane Excavating, Inc. as the Secondary Vendor. Approval will be effective after 72-hour bid protest period has expired, assuming no protests are received. Submittals are available for review in the Purchasing Department. Funding Source: 101-3701-546100 (D. Fish)
Attachments
	0910-15FC031510

	8.	Approval to post notice of intent and to award Bid #09/10-14, Pond Cleaning and Maintenance, to the most responsive and responsible bidders; Thunderhole, Inc. as the Primary Vendor and McLane Excavating, Inc. as the Seconday Vendor. Approval will be effective after 72-hour bid protest period has expired, assuming no protests are received. Submittals are available for review in the Purchasing Department. Funding Source: 101-3701-546100 (D. Fish)
Attachments
	0910-14FC031510

	9.	Approval of Budget Amendment #10-115 and Resolution in the amount of $5,000.00 to record unanticipated revenue from the United States Marshals Service. The Clay County Sheriff's Office will use the funds for Crime Watch publications that will be distributed at the 2010 Clay County Agricultural Fair and in the local newspaper. Funding Source: 102-102-355100 (K. Zebraski)
Attachments
	Budget Amendment #10-115 and Resolution

ITEMS SUBMITTED FOR DISCUSSION

	10.	Discussion of Fair Tax by Mr. George Roberts. (F. Behring)
Attachments
	Fair Tax

ITEMS NOT ON AGENDA

	11.	Public Comment from Stanley Pfenning.